CONSTITUTION
                              
ARTICLE I

Name and Objectives  

SECTION 1.  The name of the club shall be Carolina Kennel Club, Inc.

SECTION 2.  The objectives of the Club shall be:

a) To further the advancement of all breeds of pure-bred dogs;
b) To do all in its power to protect and advance the interests of all breeds of pure-bred dogs and to encourage sportsmanlike competition at dog shows, obedience trials, and all other AKC events.
c) To conduct sanctioned matches, dog shows and obedience trials under the rules of The American Kennel Club.                  

SECTION 3. The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.

SECTION 4. The members of the Club shall adopt and may from time to time revise such by-laws as may be required to carry out these objectives.

4/6/73
8/14/73 First Club vote
9/11/73 Final adoption
3/9/94 Amended 
 

CAROLINA KENNEL CLUB, INC.

BY-LAWS 

ARTICLE I

SECTION 1.  Eligibility.  There shall be one type of memberships open to all persons eighteen years of age and older who are in good standing with The American Kennel Club and who subscribe to the purposes of this Club.  In addition, there shall be a junior membership available to persons 10 - 17 years of age.  Junior members cannot vote or hold office and may convert to regular membership upon reaching their 18th birthday.  While membership is to be unrestricted as to residence, the Club's primary purpose is to be representative of the breeders and exhibitors in its immediate area.

Amended 3/94 

SECTION 2.  Dues.  Membership dues shall be up to $30.00 (junior $1) per year, payable on or before the 1st day of January of each year.  No member may vote whose dues are not paid for the current year.  During the month of November, a notice shall be send to each member of his dues for the ensuing year.

Amended 5/24/78 9/91 3/94
        
SECTION 3.  Election to Membership.  Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these constitution and by-laws and the rules of the American Kennel Club.  The applicant may obtain an application after attending 3 general meetings as a guest, not necessarily consecutively.  The application shall state the name, address, and occupation of the applicant and it shall carry the sponsorship of two members in good standing.  Both sponsors of applying members are to attend the meeting when the applicant is voted on, or make a written statement to the Secretary as to why they are promoting the applicant.  Sponsorship of prospective member may be changed in extenuating circumstances on or before the night the vote is taken on their membership.  Accompanying the application, the prospective member shall submit dues payment for the current year.  All applications are to be filed with the Secretary and each application is to be read at the first meeting of the Club following its receipt.  At the next Club meeting the application will be voted upon and affirmative votes of 2/3 of the members present and voting by secret ballot at that meeting shall be required to elect the applicant.  The applicant need not be present at this meeting.  Applicants for membership who have been rejected by the Club may not re-apply within six months after such rejection.

Amended 3/94

SECTION 4. Termination of Membership.  Membership may be terminated by:

a) Resignation.  Any member in good standing may resign from the Club upon written notice to the Secretary; but no member may resign when in debt to the Club.  Dues obligations are considered a debt to the Club and they become incurred on the first day of each calendar year.
b) Lapsing.  A member will be considered as lapsed and automatically terminated if such member's dues remain unpaid 90 days after the first day of the calendar year; however, the Board may grant an additional 90 days of grace to such delinquent members in meritorious cases.  In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting.
c) Expulsion.  A membership may be terminated by expulsion as provided in Article VI of these by-laws.

ARTICLE II

Meetings and Voting

SECTION 1. Club Meetings.  Meetings of the Club shall be held in the greater Greensboro, North Carolina area on the second Tuesday of each month, at such hour and place as may be designated by the Board of Directors.  Written notice of each such meeting shall be mailed by the Secretary or announced in the Club's Newsletter at least 10 days prior to the date of the meeting.  The quorum for such meeting shall be 20% of the members in good standing.

Amended 3/94

SECTION 2. Special Club Meetings.  Special Club meetings may be called by the President, or by a majority note of the members of the Board who are present and voting at any regular or special meeting of the Board, and shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing.  Such special meetings shall be held in the greater Greensboro, North Carolina area at such place, date and hour as may be designated by the person or persons authorized herein to call such meetings.  Written notice of such a meeting shall be mailed by the Secretary or announced in the Club's Newsletter at least 5 days and not more than 15 days prior to the date of the meeting, and said notice or announcement shall state the purpose of the meeting, and no other Club business may be transacted there at.  The quorum for such a meeting shall be 20% of the members in good standing.

Amended 3/94

SECTION 3. Board Meetings.  Meeting of the Board of Directors shall be held in the greater Greensboro, North Carolina area on the fourth Tuesday of each month at such hour and place as may be designated by the Board.  Written notice of each such meeting shall be mailed by the Secretary or announced in the Club's Newsletter at least 5 days prior to the date of the meeting.  The quorum for such a meeting shall be a majority of the Board.

Amended 5/24/78   3/94
 
SECTION 4. Special Board Meetings.  Special meetings of the Board may be called by the President, and shall be called by the Secretary upon receipt of a written request signed by at least three members of the Board.  Such special meetings shall be held in the greater Greensboro, North Carolina area at such place, date, and hour as may be designated by the person authorized herein to call such a meeting.  Written notice of such meeting shall be mailed by the Secretary at least 5 days and not more than 10 days prior to the date of the meeting, or telegraphic notice shall be filed at least 3 days and not more than 5 days prior to the date of the meeting.  Any such notice shall state the purpose of the meeting and no other business shall be transacted there at.  A quorum for such a meeting shall be a majority of the Board.

Amended 3/94

SECTION 5. Voting.  Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he is present.  Proxy voting will not be permitted at any Club meeting or election.
 

ARTICLE III

Directors and Officers

SECTION 1. Board of Directors.  The Board shall be comprised of the President, Vice-President, Recording Secretary, Corresponding Secretary, Treasurer, and four other persons all of whom shall be members in good standing and all of whom shall be elected for one-year terms at the Club's annual meeting as provided in Article IV and shall serve until their successors are elected.  General management of the Club's affairs shall be entrusted to the Board of Directors.  Officers or members of the Board wishing to resign must do so in writing, and the resignation must be approved by the Board.

Amended 5/24/78   3/94

SECTION 2. Officers.  The Club's officers, consisting of the President, Vice-President, Recording Secretary, Corresponding Secretary, and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.

a) The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these by-laws.  The President will have authority to carry on banking matters in the absence of the Treasurer.
b) The Vice-President shall have the duties and exercise the powers of the President in case of the President's death, absence, or incapacity.
c) The Recording Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club.
d) The Corresponding Secretary shall have charge of the correspondence, notify officers and directors of their election to office, keep a roll of members of the Club with their addresses, and carry out such other duties as are prescribed in these by-laws.  
e) The Treasurer shall collect and receive all moneys due or belonging to the Club, and shall deposit the same in a bank designated by the Board, in the name of the Club.  The books shall at all times be open to inspection of the Board, and the Treasurer shall report to them at every meeting the condition of the Club's finances and every item of receipt or payment not before reported; and at the annual meeting the Treasurer shall render an account of all moneys received and expended during the previous fiscal year.  The Treasurer shall be bonded if so directed by the Board in an amount directed by the Board.
f) The AKC Delegate is elected by the membership to represent the Club and act as intermediary with the American Kennel Club.  The delegate shall attend delegate meetings of AKC and keep the Club apprised of all AKC business.  The Delegate will vote as instructed by the Board with the right of decision.  The term of office shall be one year. 

Amended 5/24/78 3/94
        
SECTION 3.  Vacancies.  Any vacancies occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice-President, and the resulting vacancy in the office of Vice-President shall be filled by the Board.
 

ARTICLE IV

The Club Year, Annual Meeting, And Elections

SECTION 1. Club Year.  The Club's fiscal year shall begin on the 1st day of July and end on the 30th day of June.  The Club's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.

SECTION 2. Annual Meeting.  The annual meeting shall be held in the month of June at which Officers, Delegate to the American Kennel Club, and Directors for the ensuing year shall be elected by secret, written ballot from among those nominated in accordance with Section 4 of this Article.  They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to his successor in office all properties and records relating to that office within 30 days after the election.

SECTION 3. Elections.  The nominated candidate receiving the greatest member of votes for each office shall be declared elected.  The four nominated candidates for other positions on the Board who receive the greatest number of votes for such positions shall be declared elected.

SECTION 4. Nominations.  No person may be a candidate in a Club election who has not been nominated.  During the month of February, the Board shall select a Nominating Committee consisting of three members and two alternates, not more than one of who shall be a member of the Board. The Secretary shall immediately notify the committeemen and alternates of their selection.  The Board shall name a Chairman for the Committee and it shall be his duty to call a committee meeting, which shall be held on or before April 1st.

a) The Committee shall nominate one candidate for each office, and for Delegate who may but need not be an officer or director of the Club and four candidates for the four other positions on the Board, and, after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing. 

Amended 3/94

b) Upon receipt of the Nomination Committee's report, the Secretary shall before April 15th notify each member in writing of the candidates so nominated.
c) Additional nominations may be made at the May meeting by any member in attendance provided that the person so nominated does not decline when his name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, his proposer shall present to the Secretary a written statement from the proposed candidate signifying his willingness to be a candidate.  Except for the position of Delegate no person may be a candidate for more than one position, and the additional nominations, which are provided for herein, may be made only from among those members who have not accepted a nomination of the Nominating Committee.

Amended 3/94

d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.

ARTICLE V

Committees

SECTION 1.  The Board may each year appoint standing committees to advance the work of the Club in such matters as dog shows, obedience trials, trophies, annual prizes, membership and other fields which may well be served by committees.  Such committees shall always be subject to the final authority of the Board.  Special committees may be appointed by the Board to aid it on particular projects.

SECTION 2.  Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.
 

ARTICLE VI

Discipline

SECTION 1.  American Kennel Club Suspension.  Any member who is suspended from privileges of The American Kennel Club automatically shall be suspended from the privileges of this Club for a like period.

SECTION 2.  Charges.  Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club.  Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $25, which shall be forfeited if such charges are not sustained by the Board following a hearing.  The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board Meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interest of the Club.  If the Board considers the charges do not allege conduct which would be prejudicial to the best interests of the Club, it may refuse to entertain jurisdiction.  If the Board entertains jurisdiction of the charges, it shall fix a date of a hearing by the Board not less than 3 weeks or more than 6 weeks thereafter.  The Secretary shall promptly send one copy of the charges to the accused member by registered mail return receipt requested together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.

Amended 3/94

SECTION 3.  Board Hearing.  The Board shall have complete authority to decide whether counsel may attend the hearing, but both the complainant and defendant shall be treated uniformly in that regard.  Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present, suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing.  And, if it deems that punishment insufficient, if any also recommend to the membership that the penalty be expulsion.  In such case, the suspension shall not restrict the defendant's right to appear before his fellow-members at the ensuing Club meeting which considers the Board's recommendation.  Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary.  The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.

SECTION 4.  Expulsion.  Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board's recommendation as provided in Section 3 of this Article.  Such proceedings may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board's recommendation of expulsion.  The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at the meeting.  The President shall read the charges and the Board's findings and recommendations, and shall invite the defendant, if present, to speak in his own behalf if he wishes.  The membership shall then vote by secret written ballot on the proposed expulsion.  A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion.  If expulsion is not voted, the Board's suspension shall stand.
 

ARTICLE VII

Amendments

SECTION 1.  Amendments to the constitution and by-laws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by twenty percent of the membership in good standing.  Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three months of the date when the petition was received by the Secretary.

SECTION 2.  The constitution and by-laws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.

SECTION 3.  No amendment to the constitution and by-laws that is adopted by the Club shall become effective until it has been approved by the Board of Directors of The American Kennel Club.

ARTICLE VIII

Dissolution

SECTION 1.  Dissolution.  The Club may be dissolved at any time by the written consent of not less than 2/3 of the members.  In the event of the dissolution of the Club, other than for purposes of reorganization, whether voluntary or involuntary or by the operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club but after payment of the debts of the Club, its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.

Amended 3/94

ARTICLE IX
                           
Order of Business

SECTION 1.  At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

Roll Call
Minutes of the last meeting
Report of the President
Report of the Secretary
Report of the Treasurer
Report of Committees
Election of Officers and Board (at annual meeting)
Election of new members
Unfinished business
New business
Adjournment

SECTION 2.  At the meetings of the Board, the order of business, unless otherwise directed by a majority vote of those present, shall be as follows;

Reading of the minutes of the last meeting
Report of the Secretary
Report of the Treasurer
Reports of Committees
Unfinished business
New business
Adjournment
 

ARTICLE X

Rules of Order

SECTION 1.  The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the Club in all cased to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the Club may adopt.

Amended 3/94

ONGOING POLICIES AND PRACTICES SET FORTH BY THE BOARD OF DIRECTORS OF THE CAROLINA KENNEL CLUB, INC.     

All members of CKC who have attended at least 3 meeting during the calendar year are the guests of CKC at the annual Christmas party.  CKC will pay for the dinner of any CKC member attending Tailwaggers meeting.

CKC will not normally reimburse any Club member for travel expenses while engaged in Club functions.  Exceptions to be reviewed.

CKC property may not be used by anyone or any organization without permission of the Board.  Any property of the CKC that is loaned must be returned promptly. 

Board minutes and Treasurer's reports are to be approved by the Board before being read at a general meeting of the CKC.

Flowers will be sent by the "Sunshine" committee on the appropriate occasions to members and member's immediate family.  (Immediate family consisting of a Mother, Father, Spouse, Brother, Sister and Children)

A decision of sending flowers to anyone outside of members and their immediate family will be made by the President, or Vice-President in the absence of the President.

A dog owned and living on the premises of a member of CKC during the year in which such dog earns an AKC title will be eligible for an award by the CKC.

Show Chairman should submit the name of his assistant to the Board before the next Board meeting after his being named as Show Chairman.

Guests of CKC members attending the Pre-Show dinner shall not exhibit at the Carolina Kennel Club show.

No member of the Carolina Kennel Club or member of their household will exhibit or have their dogs or co-owned dogs exhibited at any Carolina Kennel Club Show.  If a member violates this policy it will be considered that member has submitted his resignation.

The Club will assume responsibility for legitimate expenses incurred by a personal guarantor so authorized by the Board

Expenditures or donations exceeding $500, excluding show expenses and ongoing business expenses, will be approved by the general membership.

Updated 24 OCT 1995

 

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